10 Time-Saving Business Strategies
If you’re like most people, there never seems to be enough hours in the day. You’re constantly being pulled in different directions, and your to-do list seems to be never-ending. But it doesn’t have to be that way. Here are 10 tried-and-true time-saving business tips to help you get the most out of every working minute.
Establish Company-Wide Meeting Criteria
Meetings are an essential part of doing business, but if left unchecked, they can also be incredible time wasters. Start by only scheduling necessary meetings. If something can be solved through an email or a quick chat, there’s no need to put it on the calendar. However, if a meeting is necessary, set a firm start and end time with the expectation that attendees respect each other’s time by being prompt. Also, share the agenda beforehand. These meeting agenda items will help to keep the meeting from drifting off-topic, and people can come prepared.
Outsource Business Tasks
You’re an expert in your field, but chances are you’re not an expert in EVERY field. Whether it’s corporate accounting, IT services, or managing the company fleet, there’s likely a business out there that specializes in that arena. Outsourcing certain tasks to experts will not only save you time but in many cases, will save your company money as well.
Don’t Micromanage Your Employees
Micromanaging not only breaks up your employee’s workflow but takes the focus away from your responsibilities. You hired these people for a reason, so get out of their way and let them do their jobs.
Avoiding Distractions With Bubble Time
If you’re like most people, you get interrupted countless times throughout the day. Be sure to take some time to completely insulate yourself from any and all distractions. Close your door, put your phone on ‘do not disturb’, and make sure your entire team knows you are not to be interrupted short of an emergency.
Create Templates & Company Documents
Whether its questions from customers, internal processes, or company forms, you most likely find yourself relaying similar information over and over again throughout the day. Creating templated responses to frequently asked questions, or documenting internal processes and procedures so you don’t have to continually explain them, will save valuable time in the long run.
Set Accountability Deadlines
When discussing upcoming, or in-progress, projects and initiatives, be sure to verbalize and notate deadlines for things that you and your team are working on. This will not only help you prioritize your time but will also help keep you accountable so that tasks don’t end up falling by the wayside.
Utilize Technology & Software
The days of completing business-related tasks by hand are officially over. New software programs and mobile apps aimed at making your life easier are being launched on a near daily basis. Whether it’s virtual meeting platforms, CRMs, or project management software, there’s sure to be something out there that can help you navigate your daily business challenges more efficiently.
It’s normal to feel like you have to do everything yourself on occasion. But is that really the most productive use of your time? Don’t be afraid to delegate tasks that you just don’t have time for. Your staff is more than capable. Let them take some things off of your plate.
Refrain From Multitasking
You may feel like you have the ability to multitask effectively, but your brain actually says otherwise. Science has proven that multitasking results in decreased focus, increased stress levels, and overall poor performance. Stick to one task at a time to avoid careless errors that you’ll end up having to fix later.
Prioritize Your Tasks
You have a lot on your plate, and it’s all pressing. How do you decide what should take priority? When setting your schedule, it’s important to look at which tasks bring the most value to your company, not just what the biggest “fire” is at the moment. Things will continually pop up throughout the day, and occasional emergencies will arise. But before you stop what you’re doing to handle a situation, consider whether or not it’s a task that will keep your corporate ship sailing in the right direction.